Privacy policy for fitbase2018-06-07T11:35:25+00:00

Privacy policy for fitbase

We are pleased you are interested in our services. The fitbase Institute for Online Prevention GmbH, Brauhausstieg 21, 22041 Hamburg (hereafter fitbase) takes the protection of your personal data very seriously. We would like to inform you of how we manage and use your information.

General information

Company name: Fitbase GmbH

Legal representative: Johannes Heering, CEO

Address: Brauhausstieg 21, 22041 Hamburg, Germany

Data protection officer: IITR Datenschutz GmbH, Dr. Sebastian Kraska, email@iitr.de

Collection, Processing, and Usage of Personal Data

The use of our websites fitbase.de, ergo-scan.com, sit-smart.eu, smart-cushion.com is usually possible without providing any personal data. If you use our contact form, we use the provided data exclusively for the communication you request. The collection and processing of the necessary data for participation in the fitbase online coachings are regulated in a separate data protection agreement. This can be viewed at any time during the registration process and as a registered participant.

Personal data will therefore only be collected if you provide it by yourself. Any processing of your personal data that goes beyond the scope of the statutory permission is only possible on the basis of your explicitly expressed consent.

Purpose of processing personal data: contract fulfilment

Categories of recipients: Data is shared with public authorities in the case of priority legislation, external service providers or other external partners as far as the affected person has given his/her consent or if a transmission of overriding interest is permitted.

Duration of data storage: The duration of the data storage depends on the statutory storage requirements and is usually 10 years.

Specific information about the use of this website

The use of the contents and offers of fitbase is not evaluated per user. It is stored only by the logging of the IP address. This means that fitbase does not create personal user profiles (e.g. by making use of pseudonyms) at any point in time. The matching of your personal data with the data from the access log via the IP address for the purpose of creating a personal user profile is not possible.

If you have received access to a fitbase service from your employer, only selected anonymized and aggregated usage data (e.g. number of exercises, quizzes and e-mails) will be shared with the company. Conclusions on individual persons’ usage behaviour cannot be drawn in any way.

Access logging

This website uses the open source web analysis service Matomo. Matomo uses so-called “cookies”. These are text files that are stored on your computer and enable an analysis of your use of the website. For this purpose, the information generated by the cookie about the use of this website is stored on our server. The IP address is made anonymous before it is saved. The information generated by the cookie about the use of this website will not be passed on to third parties. At the bottom of this page you have the option to deactivate the matomo cookie.

Use of cookies

Our websites use so-called cookies to improve the user-friendliness of our services. Cookies are small text files that are stored on your computer and saved by your browser. In our own “cookies” no personal data is saved. You can adjust your browser settings so that only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or generally and activate the automatic deletion of cookies when closing the browser. When cookies are deactivated, the functionality of this website may be limited.

The cookies we use serve to make our offer more user-friendly, effective, and secure for you. Most of the cookies we use are so-called “session cookies”. They allow us to recognize your browser the next time you visit our website so we do not need to show certain information twice.

Server log-files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

  • IP address
  • Time and date of the server request
  • Browser type, browser version & operating system used
  • referrer URL

The data processing is necessary to enable your visit to our website and to ensure the functionality and security of our systems. In addition to the purposes described above, the data may be temporarily stored in internal log files in order to generate statistical information on the use of our website. The aim is to further develop our website regarding the usage habits of our visitors (e.g. if mobile access to our pages increases) and to enable general website administration.

Use of Google maps

This website uses Google Maps in order to depict geographical information visually. By providing this service, Google (Google Inc., 1600 Amphitheatre Parkway, Mountain View, California, 94043) may collect and process data on our website visitors’ use of the maps-functionalities. Further information on Google’s data protection policies can be found here: https://policies.google.com/privacy. You can additionally find information on how to manage your data that is collected by any use of Google services here: https://support.google.com/accounts/answer/3024190.

Use of video service Vimeo

This website uses Vimeo (Vimeo LLC, 555 West 18th Street, New York, New York 10011) plugins to play certain videos.

If you watch one of these videos, a connection will be established with the Vimeo servers. This action will also inform us and Vimeo which of our websites you have visited. If you are logged into a Vimeo user account at the same time, this information will also be added to your user account. If you press the play button while logged in, this information is allocated to your user account as well.
If you would like to prevent this from happening, log out of your Vimeo user account and delete the corresponding Vimeo cookies. You can find more information on data processing and data privacy on the provider’s website: https://vimeo.com/privacy

Specific information for the processing of (prospective) customer data

Processed data: Data communicated to us for the purpose of contract execution; if necessary, additional data on the basis of your express consent.

Purpose of processing personal data: contract fulfilment, eventual offers, orders, sales and invoicing, quality assurance

Categories of recipients: Public authorities in the case of priority legislation, external service providers of other external partners as far as the affected person has given his/her consent or a transmission of overriding interest is permitted.

Duration of data storage: The duration of the data storage depends on the statutory storage requirements and is usually 10 years.

Security measures to protect personal data

All fitbase systems in which your personal data are stored and processed are protected by rigorous measures and are only accessible to a selected and specifically trained number of employees. Data is not passed on to third parties and strictly prohibited to all employees.

We have taken technical and organizational measures to ensure that data security is guaranteed, especially concerning the protection of personal data during transmission and preventing third parties from accessing our systems. These measures are regularly updated according to the current state of the art technology.

Changes to this policy

Due to further development of the fitbase system or due to technical changes, an adaptation of this privacy policy may become necessary. We reserve the right to change the privacy policy at any time without providing any reason by publishing the amended privacy policy.

Further information and contact

You have the right to free information about your stored personal data, their origin and recipients and the purpose of data processing and, if necessary, a right to correction, blocking or deletion of this data at any time within the scope of the applicable legal provisions.

You can contact us at any time at the address given in the imprint if you have any further questions on the subject of personal data. You furthermore have the right to contact a government supervisory authority in case of complaints regarding our processing of your data.

 

Hamburg, June 2018